Export Guide & Production Standards
Learn about our production process, quality standards, packaging methods, export procedures, and logistics to ensure every shipment meets international buyer requirements.
Warehouse QC & Pre-Export SOP
Consistency in agricultural trade requires strict standardization. At PT Salsabila Bumi Resources, every export batch of Dehusked Dried Coconuts (Whole Dried Coconuts without Husk) follows established warehouse quality control and pre-export treatment procedures (SOP). This ensures that products remain fresh, clean, pest-free, and fully compliant with international phytosanitary regulations before shipping.
Warehouse QC Objectives
- checkMaintain export-grade product quality
- checkPrevent contamination during storage
- checkEnsure products meet buyer specifications
- checkMinimize shipping and transport risks
Quality Assurance Principles
- checkVerify quality at multiple warehouse checkpoints
- checkFollow standardized handling procedures
- checkMaintain complete records for every batch
- checkImplement First In, First Out (FIFO) rotation
Stage 1: Initial Quality Sampling
A representative sample from each incoming batch of Dehusked Dried Coconuts is selected and inspected before warehouse acceptance. Inspectors verify overall external condition, size, and shell cleanliness to prevent substandard products from entering storage.
Accepted Quality Criteria
- checkMature coconut aged approximately 11–12 months
- checkFresh and intact outer shell
- checkNo sprouting
- checkFree from mold or rot
- checkNo cracks or shell fractures
- checkNo liquid leakage
- checkUniform size & shape
- checkGood overall physical condition
Rejected Quality Criteria
- ✕Too young (less than 10 months)
- ✕Overmature (more than 13 months)
- ✕Sprouted coconuts
- ✕Rotten or decaying coconuts
- ✕Moldy coconuts
- ✕Broken or fractured shells
- ✕Leaking coconut water
- ✕Pest-damaged coconuts
Stage 2: Pre-Export Cleanliness
Before pre-export treatment, products and packaging are thoroughly inspected to ensure they are free from any physical or biological contamination. Cleanliness prevents delays at importing customs and maintains the high quality of our whole coconuts.
Accepted Cleanliness
- checkClean and dust-free surface
- checkPest-free condition
- checkDry outer shell
- checkSafe and hygienic handling
- checkExport-grade quality
- checkCompliance with buyer specifications
Rejected Contamination
- ✕Dirt and soil contamination
- ✕Dust accumulation
- ✕Plant debris or fiber fragments
- ✕Insect or pest infestation
- ✕Foreign materials
- ✕Damaged or unclean packaging
Stage 3: Recommended Treatment Parameters
Fumigation treatment is strictly regulated. Phosphine gas dosage and environmental conditions must be maintained within recommended ranges to ensure complete pest elimination while keeping cargo safe for distribution.
Recommended Parameters
- checkConcentration: 1,000–2,000 ppm
- checkTemperature: 20–30°C
- checkRelative Humidity: 60–80%
- checkExposure Time: 48–72 hours
- checkAeration: Minimum 24 hours
- checkSafe Residual Gas: < 0.3 ppm
Conditions to Avoid
- ✕Direct sunlight storage
- ✕Wet or damp warehouse floor
- ✕Standing water or roof leaks
- ✕Contact with warehouse walls
- ✕Chemical storage near products
- ✕Strong odors or poor ventilation
Dehusked Dried Coconut SOP
Our end-to-end quality and logistical workflow consists of 12 sequential stages to guarantee product freshness, storage safety, and pre-export compliance:
Product Receiving & Documentation
Objective: Receive coconuts from suppliers. QC: Verify PO, confirm supplier details, record product quantity/origin, check physical condition, and assign unique lot number.
Initial Quality Sampling
Objective: Test representative samples. QC: Perform random selection, inspect external shells, check for cracks, ensure dryness, and log findings on QC report.
Sorting & Grading
Objective: Classify products for export. QC: Assess shape, weight, size uniformity, shell color, and surface cleanliness. Isolate rejects immediately.
Warehouse Storage Placement
Objective: Place cargo correctly in warehouse. QC: Store strictly on clean wooden pallets, keep off the floor, leave spacing between rows, and ensure proper air ventilation.
Storage Environmental Monitoring
Objective: Maintain product freshness. QC: Daily checks of temperature (24-32°C), relative humidity (60-75%), air circulation, floor dryness, and pest activity.
FIFO Inventory Rotation
Objective: Manage inventory age. QC: Apply First In, First Out (FIFO) principles to minimize storage duration, maintain product freshness, and prevent quality degradation.
Final Product Sorting & Weighing
Objective: Inspect cargo before packing. QC: Perform final visual check for quality parameters, weigh batches accurately using calibrated scales, and record weights.
Cleaning & De-fibering
Objective: Clean coconut surfaces. QC: Remove dust, clean loose fibers and debris, ensure coconuts are completely dry, and verify surface hygiene.
Export-Grade Packaging
Objective: Package products for international transit. QC: Use clean PP woven bags, verify exact bag weights, seal bags securely, and attach product labels.
Pre-Export Fumigation
Objective: Treat products for pest control. QC: Execute fumigation via certified licensed operators, apply correct dosage (Phosphine gas), and track exposure times.
Aeration & Gas Safety Check
Objective: Vent out residual treatment gas. QC: Check air parameters, ensure residual phosphine gas levels drop below safe thresholds (< 0.3 ppm) before handling.
Container Loading & Sealing
Objective: Dispatch final cargo. QC: Check container cleanliness/dryness, stack pallets securely, distribute weight evenly, apply official container seals, and log seal numbers.
Export Quality Parameters
| Parameter | Export Requirement |
|---|---|
| Product Type | Dehusked Dried Coconut |
| Coconut Age | 11–12 Months |
| Shape & Appearance | Uniform & Semi-Spherical |
| Shell Condition | Clean, Intact & Crack-Free |
| Moisture | According to Buyer Specification |
| Surface Cleanliness | Dust, Fiber & Soil Free |
| Pest & Insect Damage | None (0% Tolerance) |
| Mold & Decay | None (0% Tolerance) |
Packaging & Palletizing Specs
Polypropylene (PP) Woven Bags are the primary packaging material used for Dehusked Dried Coconuts to ensure durability, ventilation, and stack stability during shipping.
PP Woven Bags & Labeling
Packaging must be clean and completely dry. Every export package should include clear product identification: Product Name, Country of Origin, Batch Number, Gross Weight, Net Weight, Packing Date, Export Mark, and Customer Marking.
Pallet Stacking & Wrapping
Stack bags neatly on clean pallets to prevent floor contact. Distribute weight evenly, keep stack heights safe, apply stretch wrapping, and leave inspection space.
Container Loading & Logistics
Container selection depends on shipment volume and buyer requirements. Follow our 6-step procedure for stuffing and sealing containers to ensure safe global transit.
20 FT Container
Recommended for medium shipment volume, trial orders, and small/medium wholesale buyers.
40 FT Container
Recommended for large commercial orders, wholesale buyers, and regular export shipment schedules.
40 FT High Cube
Recommended for high-volume shipments, lightweight agricultural products, and maximum loading capacity.
Container Loading Procedure
Container Preparation
Verify container is clean, dry, free of unpleasant odors, free of water leakage, doors function properly, and ventilation is clear.
Pallet Arrangement
Ensure stable stacking on clean pallets. Protect products from floor contact, maintain row spacing, and distribute weight evenly.
Loading Cargo
Stuff container carefully to prevent impact damage. Prevent pallet shifting, maintain stacking stability, and distribute weight evenly.
Cargo Securing
Secure products using appropriate restraints, straps, and corner protection. Verify cargo stability for marine transport.
Final Verification
Count total pallets, verify documentation, confirm buyer specifications, record container number, and record seal number.
Container Sealing
Apply official export container seal, record seal number for the Bill of Lading, and dispatch cargo to export port terminal.
Required Export Documents
The following documents are commonly prepared before shipment by PT Salsabila Bumi Resources to guarantee smooth cargo clearance at destination ports:
Commercial Invoice
Provides transaction details, value, description, and commercial terms between PT Salsabila Bumi Resources and the buyer.
Packing List
Lists package quantity, exact dimensions, bag count, gross weight, and net weight of the shipment contents for port validation.
Sales Contract
Defines commercial agreements, payment structures, and delivery specifications agreed upon by both parties.
Certificate of Origin (COO)
Confirms the Indonesian origin of exported agricultural products. Critical for claiming tariff preferences at destination customs.
Fumigation Certificate
Official certificate issued by licensed treatment providers proving completion of phytosanitary pest control procedures.
Phytosanitary Certificate
Issued by the Indonesian Agricultural Quarantine Agency, verifying that plant products are inspected and free from quarantine pests.
Bill of Lading (B/L)
Official shipping cargo document issued by the maritime carrier. Serves as the primary document of title for goods during sea transit.
Verified Gross Mass (VGM)
Confirms the accurate packed container weight according to international maritime safety regulations.
Pre-Shipment Checklist & Tips
Before any shipment is released, it must pass SBR's final cargo checkpoint list:
Final Pre-Shipment Checklist
- checkProducts inspected & approved
- checkDocumentation complete & verified
- checkPallets inspected & secured
- checkWarehouse storage QC passed
- checkExport labels & batch numbers attached
- checkContainer inspected & logged
- checkCargo stacking arrangement approved
- checkLoading checklist completed & signed
- checkOfficial seal prepared & recorded
- checkShipping schedule confirmed
Best Practices Summary
- checkWork with licensed fumigation providers
- checkKeep products completely dry before treatment
- checkMonitor warehouse temperature & humidity daily
- checkRotate inventory strictly using FIFO principles
- checkSeparate accepted & rejected products immediately
- checkProtect products from rain & direct sunlight
- checkInspect every container thoroughly before loading
- checkMaintain complete documentation for traceability
Frequently Asked Questions
Start a Conversation
PT. SALSABILA BUMI RESOURCES
Jalan S. Parman No. 12 Wetabua, Teluk Mutiara Alor, East Nusa Tenggara Indonesia
Phone & WhatsApp
Business Hours
Monday – Friday, 08.00 – 17.00 (GMT+8)